The WinRed Accounting Ledger allows you to track and view financial transactions, including donations, refunds, and payouts. The Ledger contains a detailed record of each record, such as the date, amount, type of transaction, and donor information.
Understand the Ledger
To access the Ledger, navigate to the Accounting tab and select the Ledger tab.
Here, you are presented with summary numbers at the top, the aggregate of the current filter settings. If you change the filters, then the numbers will update accordingly.
Donations — Total gross amount of donations within your WinRed account
Refunds — The total net amount of refunds processed on your account
Disputes —The total net amount of donations that have been disputed by a donor to their bank, which results from a complaint or fraudulent transaction.
Payouts — Each time WinRed disperses funds to your bank account, this generates a Payout.
Underneath the summary numbers are the individual line items contained in the ledger. This accurately represents the financial transactions recorded within your WinRed account. The column labels in the Ledger allow you to differentiate between the separate transactions easily:
Type — This identifies the type of transaction described in the previous section; Donation, Refund, Dispute, or Payout.
Date —The date that the transaction was initiated.
Name —The name of the donor associated to the transaction.
Gross —This is the total amount of all donations before fees and refunds are taken into account.
Fee —Total fees involved within this transaction. This includes Processing and Vendor fees.
Net — Net amount that has been paid out after fees.
Balance — Your current balance of all pending and ready to pay out charges. This is a snapshot and subject to change before your next payout.
Next to each transaction, you will notice an Ellipsis tool allowing you to view the transaction details.
Filter the Transaction Report
Select the white triangle button next to the blue Download button to filter within the ledger.
If you are on a Conduit account, the following menu will appear. Here, you can filter the specific transactions by specific parameters.
Below is a review of each section and filter available
Date Range — Select the date range you would like to see your data appear in
Fee Amount — Use this filter to filter by fee amounts
Gross Amount — Filter by a specific amount gross amount of transactions
Net Amount — Filter by a specific amount net amount of transactions
If you are on a Merchant account, the following menu will appear.
Below is a review of each section and filter available
Date Range — Select the date range you would like to see your data appear in
Amount — Use this filter to filter by amount
State — Use this filter to search for transactions by the specific state
Contributor Type — Select what type of contributor should appear
Under Transaction Types, you can filter by the specific transaction type, such as disputes, dispute fees, donations, payouts, refunds, adjustments, and payout adjustments.
Download Transaction Report
Under the ledger tab, you can download a report in different places depending on what type of account you are on.
If you are on a Conduit account, apply filters and click the blue download button to generate your report. It will be sent to the email you are signed in with once the report has been generated.
If you are on a Merchant account, you can filter and either download a PDF Receipt or a report.
Then, select whether the export should be organized by date or last name. It will then be emailed to you.
Questions? Feel free to contact our team by clicking the red chatbot at the bottom right-hand corner of your screen. We're happy to help!